Care Home SystemEverything you need to manage your care workforce.
Care Home System is a single compliance platform for UK care homes, built to help you meet Home Office, CQC and Ofsted requirements with confidence.
Staff Management & HR
Staff profiles & contracts
Employment details, DBS checks, Right to Work and qualifications in one intuitive profile.
Unlimited document storage
Securely upload contracts, certificates and HR documents, no per-file or per-staff limits.
Training & competency
Track mandatory training records and receive automatic expiry alerts before certificates lapse.
Supervision & appraisals
Log 1-to-1 meetings, probations and annual performance reviews against each staff profile.
Expiry monitoring & notifications
Automatic reminders for visas, DBS, Right to Work and training certificates before they expire.
Leave management
Manage annual leave, sickness and absence requests with balances and approvals in one place.
Home Office & Visa Compliance
Visa & CoS tracking
Monitor Right to Work, passport and Certificate of Sponsorship dates with real-time alerts.
Precision search
Instantly find any staff record by name, CoS number or document type, ready for sponsor licence audits.
Audit-ready evidence
Every document, alert and action is timestamped so you can evidence compliance in seconds.
Coming soon
Rota & shift scheduling
Drag-and-drop rota builder with skill-mix and safe-staffing checks built in.
Timesheets & clock-in
Digital clock-in and clock-out, hours-worked tracking and payroll system integration.
Smart alerts
Missed shifts, late clock-ins and overdue tasks surfaced the moment they matter.
Audit toolkit
Structured internal audits with actions, owners and evidence, aligned to UK care standards.
Maintenance & facilities
Log jobs, schedule PPM and keep every asset's service history in one place.
More workforce modules
We're developing new workforce-related modules and continually improving how you manage your team.
Automated, multi-channel alerts that work for you
Compliance deadlines don't wait, and neither should you. Our alerts run quietly in the background so nothing important slips through the cracks.
Never check a spreadsheet again
Care Home System pings you well before every deadline, DBS renewals, visa expiries, training refreshers, so you don't have to remember to open the dashboard. The reminders come to you, in your inbox, on your phone.
Escalation-ready notifications
Send alerts to multiple managers, deputies and compliance leads at once, with automatic escalation if a deadline gets closer. Built for teams and rotating cover, not just single-user setups.
Peace of mind, 24/7
Think of email alerts as your silent compliance assistant, working in the background evenings, weekends and bank holidays, so you can switch off knowing nothing will be missed while you're off-duty.
Secure, UK-hosted, workforce-only
We deliberately don't store resident or clinical data. That keeps the platform focused, keeps your compliance surface small, and keeps your team's data safe.
See it in action